Authority
Rules and Regulations: Section 15.17 of the CC&Rs permit the Board of Directors “to adopt and to amend the administrative or community rules and regulations as may be necessary or desirable to insure the Association is maintained and used in a manner consistent with the interest of Lot Owners, to protect and enhance the quality of life in the complex, to protect the property values of the Lots, to ensure a quality and enjoyable lifestyle, and to respect the rights and privileges of all residents to be free from the annoyance, disturbance and nuisance of others” (emphasis added).
Policies: Section 8.01 of the HOA’s Covenants, Conditions, & Restrictions (CC&Rs) authorizes the Board of Directors to determine the assessment amount or installments to be paid by Lot Owners to cover costs of operating and maintaining the HOA in specified categories. This section also authorizes the Board to establish a written policy defining a monthly late fee for Owners that fail to pay any installment by the 15th day of the month it is due, not to exceed $50.
Current HOA Fees and Assessments
If paid monthly:
HOA Fees: $150, due by the 10th of the following month
These fees cover ongoing operational expenses of the Association, such as lawn mowing & treatments, snow plowing on roads, and administrative items
NEW Reserve Fund Assessment: $25, due by the 10th of the month, beginning on 10 July 2024
This assessment covers long-term infrastructure expenditures, such as road repairs, surfacing, and common area projects
Approved in the annual HOA Owners meeting of June 11, 2024
If paid in lump sum for the year:
HOA Fees: $1,700, due by 10 January each year, which constitutes a $100 discount over the monthly approach
NEW Reserve Fund Assessment: $285, due by 10 January each year (NOTE: for 2024 only, $142.50 is due by 10 July)
Venmo Option – As an alternative to sending checks to the HOA's P.O. Box (see main website page), HOA Fees can be paid via Venmo
Venmo ID for the HOA: @Barton-Woods-1390
Verification code, if prompted by the app: 8920 (this is OPTIONAL, as way to assure that you are sending money to the right Venmo account)
Rules and Regulations
The following are requirements approved by the Board of Directors as explained above under "Authority" in CC&R Section 15.17.
Xeriscape Standards: View Xeriscape Rule
Solar Panels Rule: View Solar Panels Rule
Policies
The following consist of (1) written policies approved by the Board of Directors under CC&Rs section 8.01, dealing with late fees, and (2) other policy statements regarding procedures, requirements, or standards needed to assist the Board of Directors in fulfilling duties as set forth in the CC&Rs and Bylaws.
Late Fees: $30 per month shall be assessed to any Lot Owner who fails to timely pay an HOA assessment or installment as approved by the Board of Directors, consistent with the CC&Rs and Bylaws.
The late fee shall be calculated in whole increments from the due date (15th day of the month the payment is due) to the date the late fee is paid in full.
If a lump-sum payment (that is, paying at one time the entire annual assessment defined for a given year by the Board of Directors) is made by the Owner to resolve the late payment(s), any discount originally offered for timely payment of a lump sum (i.e., if paid at the beginning of the year), shall not apply.
Transfer Fee: $100 (for each change of lot ownership)
Design Review: To facilitate timely responses to Lot Owner requests pursuant to Article V of the CC&Rs:
Submit requests by email via BartonWoodsHOA.Utah@gmail.com, with Subject of "Design Review Request."
Include the following:
Description (including what, where, and when it is proposed, along with how it will be done, if applicable)
Photo(s) of areas or aspects involved
Diagrams or concept images of the resulting item (door, wall, fence, window, etc.), as applicable
The Design Review Board will endeavor to respond as expeditiously as possible, subject to the extent additional information is needed and how timely it is provided, with a goal of responding no later than within ten days.
Complaints: Article XIV of the CC&Rs addresses Dispute Resolution and Limitation on Litigation. This Article calls for resolving complaints or disputes directly between parties involved (e.g., between HOA residents affected). In this context, the Board of Directors is not necessarily involved, unless it is a Claimant or Respondent to the specific dispute. Nevertheless, CC&Rs Section 14.03(c) states:
Upon receipt of a written request from any party, accompanied by a copy of the Notice [required in 14.03(a)], the Board (if not involved in the dispute as either a Claimant or Respondent) may appoint a representative to assist the parties in resolving the dispute by negotiation, if in its discretion it believes its efforts will be beneficial to the parties and to the welfare of the community.
To facilitate the Board being able to determine whether it should become involved in a dispute and to respond appropriately and timely when requested, Claimants and Respondents should:
Carefully follow procedures set forth in CC&Rs Section 14.03
Provide the following to the Board via email to BartonWoodsHOA.Utah.com and/or by postal mail to the HOA address posted on its website Home page, regardless of whether the Board's involvement may be required, as soon as they become available:
Copies of all Notices and Responses
Copies of other documentation supporting claims and responses
Information about any meetings held pursuant to Section 14.03(d) and summaries of outcomes
Documentation of resolutions reached or of the initiation of litigation, pursuant to Section 14.03(e) & (f)